Citizens’ Oversight Committee

Meeting Agendas

ESTABLISHING AND MANAGING THE CITIZENS’ OVERSIGHT COMMITTEE

MEASURE E – MARCH, 7, 2006 ELECTION

Board of Education Responsibility

  • Appoint members from appropriate constituencies  (done)
  • Provide administrative and technical assistance (no charge to bond fund)

Charge to the Committee

  • Prepare an annual report to the community about the management and expenditures of 2006 Measure E bond funds.
  • Make physical inspections of 2006 Measure E funded projects during construction.
  • Review related District documents to gather information for the preparation of reports to the community.
  • Review required annual independent financial and performance audits of 2006 Measure E projects as required by Proposition 39.
  • Report to the Board of Education annually on the activities of the committee.

Operations of the Committee

  • All meetings shall be held in accordance with the Brown Act.  Agendas shall be posted and include time, place of meeting and discussion items.
  • All minutes and reports shall be a record of law.
  • The committee shall select officers by majority vote.
  • Offices shall be limited to a president, vice president and secretary.
  • Meetings shall be limited to two hours in length, held a minimum of four times per year and no more than every other month.
  • Meeting length may be extended by vote of the majority.
  • Extraordinary meetings or visitations shall be scheduled with the unanimous consent of those members present.
  • Decisions may be made by majority vote or by consensus if appropriate.
  • A quorum shall consist of four members present representing at least three of the required membership categories.

Committee Composition and Length of Service

Term of Service: Two years

  • Limits of Service: No more than two consecutive terms (termed-out committee members can be re-appointed if there is an insufficient number of applicants)
  • Removal: Malfeasance, repeated absences, health matters or professional or personal demands
  • Compensation/Reimbursement: None
  • Membership: At least seven with Board option to expand

Membership Exclusions

  • Employees or consultants are not eligible to serve on the Committee, per law.

Categories – Positions

Mandated – Minimum

  • 1 – Parent
  • 1 –Parent active in one of the Associated Parent Clubs of Piedmont (APCP) or School Site Councils
  • 1 – Senior Citizen Group
  • 1 – Tax Association
  • 1 – Business
  • 2 – Additional members from the community who express interest in serving.

Definition of Projects

  • … “ limited to the list approved by the Board on December 6, 2005 and submitted and approved by the electorate on March 7, 2006.”

Annual Meeting Cycle

  • June                 Review of Audit and Overview of Summer Work and Expected Expenditures
  • September       Project Update, Bond Sale Review, and Budget Review
  • January           Project Update and Budget Review
  • March               Preparation of Committee’s Annual Report to Community/Board of Education.

For additional questions, please email Sandy Spiker at sspiker@piedmont.k12.ca.us, or call 510-594-2614

Current Committee Members

Only material shown on this official Piedmont Unified School District web site is approved by the District. The District is not responsible for information placed on other web sites not established by the District that may relate to our schools or students.