Citizens’ Oversight Committee
- March 14, 2013
- January 10, 2013
- September 20, 2012- Please note change in meeting date
Meeting scheduled for Sept. 13, 2012 has been moved to Sept. 20, 2012
- June 7, 2012
- April 19,2012
- March 7, 2012
- February 16, 2012
- December 15, 2011
- June 2, 2011
- March 17, 2011
- February 17, 2011
- January 20, 2011
ESTABLISHING AND MANAGING THE CITIZENS’ OVERSIGHT COMMITTEE
MEASURE E – MARCH, 7, 2006 ELECTION
Board of Education Responsibility
- Appoint members from appropriate constituencies (done)
- Provide administrative and technical assistance (no charge to bond fund)
Charge to the Committee
- Prepare an annual report to the community about the management and expenditures of 2006 Measure E bond funds.
- Make physical inspections of 2006 Measure E funded projects during construction.
- Review related District documents to gather information for the preparation of reports to the community.
- Review required annual independent financial and performance audits of 2006 Measure E projects as required by Proposition 39.
- Report to the Board of Education annually on the activities of the committee.
Operations of the Committee
- All meetings shall be held in accordance with the Brown Act. Agendas shall be posted and include time, place of meeting and discussion items.
- All minutes and reports shall be a record of law.
- The committee shall select officers by majority vote.
- Offices shall be limited to a president, vice president and secretary.
- Meetings shall be limited to two hours in length, held a minimum of four times per year and no more than every other month.
- Meeting length may be extended by vote of the majority.
- Extraordinary meetings or visitations shall be scheduled with the unanimous consent of those members present.
- Decisions may be made by majority vote or by consensus if appropriate.
- A quorum shall consist of four members present representing at least three of the required membership categories.
Committee Composition and Length of Service
Term of Service: Two years
- Limits of Service: No more than two consecutive terms (termed-out committee members can be re-appointed if there is an insufficient number of applicants)
- Removal: Malfeasance, repeated absences, health matters or professional or personal demands
- Compensation/Reimbursement: None
- Membership: At least seven with Board option to expand
- Employees or consultants are not eligible to serve on the Committee, per law.
Categories – Positions
Mandated – Minimum
- 1 – Parent
- 1 –Parent active in one of the Associated Parent Clubs of Piedmont (APCP) or School Site Councils
- 1 – Senior Citizen Group
- 1 – Tax Association
- 1 – Business
- 2 – Additional members from the community who express interest in serving.
Definition of Projects
- … “ limited to the list approved by the Board on December 6, 2005 and submitted and approved by the electorate on March 7, 2006.”
Annual Meeting Cycle
- June Review of Audit and Overview of Summer Work and Expected Expenditures
- September Project Update, Bond Sale Review, and Budget Review
- January Project Update and Budget Review
- March Preparation of Committee’s Annual Report to Community/Board of Education.
For additional questions, please email Sandy Spiker at email@example.com, or call 510-594-2614